Office Move Planning Guide — How to Relocate Your Business Without the Chaos

Most office moves run into the same problems: the timeline slips, departments aren’t aligned, and boxes run out the week before moving day. A 60-day plan prevents all three. This guide walks you through every stage — from floor plan sign-off to bin pickup — so your NYC office relocation stays on schedule and under control.

The 60-Day Office Move Timeline

60 Days Out

• Finalise the new office layout and floor plan
• Assign a move coordinator per department
• Notify IT for infrastructure planning

45 Days Out

• Book movers and logistics
• Order moving containers — plastic bins, not cardboard
• Decide on a department labelling system

30 Days Out

• Begin archiving and purging files
• IT begins disconnecting non-critical equipment
• Communicate move date to all staff

14 Days Out

• Bins delivered to current office
• Departments begin packing non-essential items
• IT prepares equipment for transport

Move Day

• Department leads supervise bin loading
• Delivery teams manage bin transport to the new location

Post-Move

• EazyCrates collects all bins — no disposal logistics for you
• IT reconnects infrastructure at the new location

IT and Equipment — What Needs Special Handling

Not everything goes in a standard bin. Here’s how to think about it:

• Servers — Professional IT movers recommended. Servers should not go in standard moving bins.
• Monitors and screens — Original packaging preferred, or purpose-built monitor crates with foam padding.
• Desktops, keyboards, cables — Standard plastic bins with basic padding. Label by workstation for fast reconnection.
• Documents and files — Sealed plastic bins with lids keep confidential documents secure and organised during transit.

Choosing the Right Containers for an Office Move

Cardboard boxes are the default choice for most office moves — but they’re not the best one. Here’s why plastic bins outperform cardboard in a corporate setting:

• Department colour-coding — Label bins by department for faster, organised unpacking at the new location
• Secure lids — Documents and sensitive materials stay contained during transit — no tape needed
• Stackable on pallets — Maximises truck space, speeds up loading and unloading
• No disposal logistics — EazyCrates collects everything after the move. Your team doesn’t break down a single box

How EazyCrates Supports Office Relocations

EazyCrates is built for the scale and logistics of NYC office moves. Whether you’re a 10-person startup or a 100-person operations team, our delivery model fits into your move plan without adding complexity.

• Bulk orders available — 50 to 200+ bins per move
• Delivery staged by floor or department on your schedule
• Flexible pickup scheduling after move-in is complete
• NYC office coverage: Manhattan, Brooklyn, Queens, the Bronx, and Staten Island

See our dedicated office moving bins page for full service details and pricing.

Frequently Asked Questions

How many bins do we need for an office with 20 employees?

A 20-person office typically needs 40–70 bins, depending on how much desk equipment, files, and shared items need to be packed. We recommend requesting a quote so we can size the order based on your specific floor plan and volume.

Can bins be kept overnight between moving days?

Yes. Bins can remain on-site for the full rental period, which is typically 7–14 days for office moves. If your relocation spans multiple days, bins can stay in place until pickup is scheduled.

Are bins secure enough for confidential documents?

Yes. Our plastic bins come with secure snap-shut lids, keeping documents contained and protected during transit. They’re a better option for sensitive materials than open-top cardboard boxes.

Do you offer weekend delivery for NYC office moves?

Weekend delivery is available for NYC office moves. Contact us to confirm scheduling — we recommend booking at least two weeks in advance for weekend slots.

How far in advance should we book corporate bin rental?

We recommend booking at least 3–4 weeks before your move date to ensure availability, especially for large orders of 50 or more bins. Booking earlier gives you flexibility to adjust quantities as packing progresses.

Ready to Plan Your Office Move?

A well-run office relocation doesn’t happen by accident — it starts with a solid plan and the right containers. Get a free corporate quote from EazyCrates and we’ll help you size the order, schedule delivery, and keep your move on track.

Also explore: Office Moving Bins | Moving Bin Rental | NYC Moving Bin Rental | How to Rent Moving Bins